In Windows, the default location for the sample files is C:\Appligent\Redax\samples.Ĭlick the Clear button if there are any entries in the exemption codes or words and phrases lists. sample_find_list.txt is located in the samples subdirectory where you installed Redax. Click Export File again to save the file again after editing. Edit the entries to create your new list file. Then click Export File to save it under a new name. Tip! Instead of creating a new file, click Import File to import the sample_find_list.txt file. When you re-open the Find Using List dialog, the exemption codes and words/phrases will reappear.Ĭlick Done to save the current list items to be used with Find Using List. If you select Clear by mistake, hit the Cancel button. To begin a new set of exemptions and words, click the Clear button to clear out both the exemption codes and words and phrases lists. You can specify an unlimited number of exemption lists (exemption codes associated with words and phrases) in one list file. When you need to use the item later, select the word or phrase. The word will be appended with “~~inactive” to indicate that it is disabled. To disable and enable words or phrases select the words or phrases that are not used for a particular document, but may be used in other documents. To rename a word select the word, type the new word or change into the field below the word or phrase list.To delete a word or phrase, select the word and click Delete Item.Note: You cannot specify images for redaction in a redaction list file. The code will be appended with “~~inactive” to indicate that it is disabled. To disable and enable an exemption code, select the code in the list.The code will appear with the new name in the list. To rename an exemption code, select the code in the list and type the new name or correction into the field under the list.The code will become grayed out and indicate that it is deleted and it will not appear in the list next time the dialog box is opened. To delete an exemption code, select the code in the list.When the exemption code is selected, the buttons change allowing you to modify the code. Once an exemption code has been added to the exemption list you can modify it by selecting the exemption code. If the Add button under the exemption code list is not displayed, click anywhere in the white space of the exemptions list to display it. The text ~~No Exemption~~ will appear in the Exemption Code list.Ĭonfidential is added to the exemption list area of the Find Using List editor as shown below. Or you can create an exemption code with no name by placing your cursor in the Exemption Code field without typing anything and clicking Add. Or you could make up your own exemption code, such as: The code will appear in the Exemption Code list.įor example, you could use a FOIA (Freedom of Information Act) exemption code: To create a list fileĬreate an exemption definition by entering an exemption code or reason into the Exemption Code field. Another option is to create a specific directory in which to save list files and provide specific file names to identify which documents they are to be used for. This makes the files much easier to locate and use. It is best to keep your list files saved in the same directory as the PDF documents for which they have been developed. List files are plain text (.txt) files that you can create using any word-processor or text editor. The following sections explain how to create a redaction list file and provide some tips to help you decide what words and phrases to include. Each Redax box is labeled with the specified exemption code, if any was set. All of the words and phrases in the document matching the words and phrases in the list file are marked with a Redax box. The figure below shows a sample redaction list file, sample_find_list.txt, which is supplied with Redax.Īpplying the redaction list file to a document automates the text markup process. A redaction list file is a text file that lists words and phrases, grouped by exemption code or reason (if applicable), to be redacted from a document.
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